CrewCenter Roles and Permissions

Overview

Roles: Admin, Supervisor, Employee | Interface: Web, Mobile

This article provides a clear overview of the three main roles in CrewCenter: Admin, Supervisor and Employee. CrewCenter supports three distinct user roles, each with specific permissions and access levels. These roles determine what actions users can perform and which interfaces they can access, ensuring secure and efficient management of company operations.

Key Features

Admin

Access via Web and Mobile interfaces
Can report time for themselves and all employees
Approves and locks time entries
Manages company settings, working schedules and absence reporting
Manages projects and employees

Supervisor

Access via Web and Mobile interfaces
Can track their own and their crew’s time
Approves crew time entries
Manages projects (Web App only)

Employee

Access via Mobile App (if granted by Admin)
Can track their own time (if access is granted)
Time can be tracked by Supervisor or Admin if app access is not granted

Technical Data: Role Permissions by Category

Category	Action / Permission	Admin	Supervisor	Employee
Platform Access	Access Web interface	Yes	Yes	No
	Access Mobile App	Yes	Yes	Yes (if granted)
	Control employee Mobile App access	Yes	No	No
Time Tracking	Track own time	Yes	Yes	Yes (if granted)
	Track crew time	Yes	Yes	No
	Approve own time entries	Yes	No	No
	Approve crew time entries	Yes	Yes	No
	Approve all employees’ time entries	Yes	No	No
	Lock time entries	Yes	No	No
	Approve and lock time entries for all employees	Yes	No	No
	View all employees’ timesheets	Yes	Yes (if granted)	No
	Access enhanced timesheet views (by employee)	Yes	Yes	No
Project Management	Manage all projects	Yes	Yes	No
	Assign employees to projects (Web)	Yes	Yes	No
	Access all projects regardless of assignment	Yes	No	No
	Access timesheet project dropdown (Web)	Yes	Yes	No
	Access project import assignment	Yes	No	No
Employee Management	Manage all employees	Yes	No	No
Company Settings	Manage company settings (working schedules, absences, etc.)	Yes	No	No
	Manage absence reporting	Yes	No	No
	Manage working schedules	Yes	No	No
	Access all features in General Settings	Yes	No	No
Cost & Quantities	Manage costs & quantities (create, edit, delete)	Yes	No	No
	Attach C&Q to timecards	Yes	Yes	Yes
Location & Data Access	Access location data for crew	Yes	Yes	No
	Access own location data	Yes	Yes	Yes
Security & Access Management	Remove access for leavers/movers	Yes	No	No

Project Manager assignment

Administrators can assign users with the Employee role as Project Managers when creating or editing projects.

The Project Manager is not a fourth static role but a set of permissions granted to an existing role (Admin, Supervisor, or Employee) for specific projects.

To assign a new Project Manager, follow these steps:

Go to Projects
Click the pen next to the Project and select Edit
In Project Managers, select people from the list
Click Update

Project Manager responsibilities

A Project Manager is responsible for overseeing assigned projects and can access project-related documentation and reporting tools.

Employees assigned as Project Managers can:

use the Construction Diary in the mobile app (iOS and Android) to view, create and manage daily reports
generate PDF exports for the projects they are responsible for.

This provides greater flexibility in project ownership, improves project oversight in the field, and ensures that responsible employees have access to the information they need.

Note: Existing Project Manager assignments remain unchanged.

Maintenance Tips

Regularly review and update user roles to ensure correct permissions.
Ensure employees who require mobile access are granted the necessary permissions by an Admin.
Supervisors should verify crew assignments and project access periodically.

Additional Information

Role permissions may be updated by Admins as company needs evolve.
Employees without mobile access will have their time tracked by Supervisors or Admins.