Special Time types in CrewCenter

Overview

Roles: Admin | Interface: Web
 

Special Time types are categories used to record non-standard work hours, such as driving time, training or other activities that are not regular working hours or breaks. These types are available for selection when employees log their time in CrewCenter, making it easier to capture all relevant work activities.

There are four predefined standard time types:

• Attendance
• Total Work
• Normal Work
• Break

The administrator can assign a custom code name to each of these types.

 

Adding a New Special Time Type

 

To create a new special condition (e.g., Driving, Bad Weather), the administrator must:

1. Select "Add Type." A new blank entry will be added at the bottom of the list.
2. Input the Name and Code for the new type.
3. Mark the checkbox if you wish to make this Active for Users.
4. Mark the checkbox if you want to exclude this from Totals.
5. Click "Update" to save the changes.

Note: If "Excluded from totals" is selected, the time will not be included in the total working hours. This information will be visible to the user, as well as the respective supervisor and administrator on the timesheet.

 

Editing a Special Time Type

 

To edit an existing special time type, the user can modify its Name and/or Code. When changes are detected, the Update button will appear. Click Update to save the changes. 

Note: The Code is used in the exported timesheet to identify the specific time type. 

Deleting a Special Time Type

Using Special Time Types

Roles: Admin, Supervisor, Employee | Interface: Mobile

Employees can select Special Time types when clocking in or out or when entering time after hours. This ensures all work performed, including activities outside regular duties, is tracked. Special Time types help organizations comply with labor regulations and analyze time allocation across different activities.

Adding special time when clocking in or out:

To add special time when entering hours after your regular schedule, follow these steps:

1. Go to Timesheets
2. Select the day you want to add time for 
3. Enter your Clock-in and Clock-out times 
4. Add a Special Type 
5. Choose the appropriate special type from the dropdown 
6. Enter the Start and End time for the special entry 
7. Click Apply

8. Click Add Time Entry

    

Adding Special Time on Web

Roles: Admin, Supervisor  | Interface: Web

Admins and Supervisors can add special time directly in the timesheet for them or for employees.

To add the special time in timesheet follow the steps:

1. Go to the Timesheet tab
2. Select the day
3. Enter your time or the employee’s time
4. Choose the special time type
5. Specify the duration (time frame) for the special time
6. Click Report

Both the working time and the special time will be saved.

Exporting Special Time on Web

Roles: Admin, Supervisor  | Interface: Web

To export special time on Web follow steps:

1. Go to Timesheets
2. Select the week in the top right corner
3. Click Export
4. Make sure Special Types are selected
5. Add Duration of Excluded time if desired

Limitations

Automated breaks don’t overlap with other entries eg. Preset break. They can only be added when no other time is being recorded.