Overview
Roles: Supervisors | Interface: Web, Mobile
See more: Project Manager assignment
Project Manager responsibilities
Roles: Supervisors | Interface: Web, Mobile
Project-responsible (project manager) users can now view, edit and delete pending timecards logged against their specific projects. This functionality is scoped strictly to the projects the user is responsible for, ensuring they only manage relevant data.
Project Manager can:
- Create new timecards for any worker on a managed project.
- View all timecards associated with managed projects on the Post tab.
- Edit pending timecards to correct entries on the go.
- Delete pending timecards that were logged incorrectly.
Approve individual or bulk timecards associated with managed projects.
Revoke approval for timecards if corrections are needed.
- Absences are not visible to Project Managers and cannot be managed through the Project Manager role.
- A supervisor can only view an employee’s timecard after the employee has logged time against the supervisor’s project. Until then, the employee will not appear in the timecard list, even if they are assigned to the project.
- Employees assigned as Project Managers (PMs) can generate and view Construction Diary reports for projects to which they are assigned as PMs. These reports include all time entries and construction diary data logged against the project, including entries created by employees from other crews. However, employees assigned as PMs do not receive access to employees' timesheets. They cannot view, add, edit, approve, or otherwise manage time entries for other employees.
Feature / Capability |
Employee as a Project Manager |
Supervisor as a Project Manager |
|---|---|---|
Access Level |
Read-only access |
Full management access |
Supported Platforms |
Mobile application |
Web and Mobile applications |
Timecard Actions (Create, Edit, Delete) |
No. Cannot add, edit, or delete timesheets for employees outside their approval scope. |
Yes. Can view, create, edit, and delete pending timecards logged against their projects. |
Timecard Approval |
No. Cannot approve or unapprove timesheets for employees outside their approval scope. |
Yes. Can approve and unapprove project-axis timecards independently. |
Construction Diary (CD) |
Yes. Can view Construction Diary entries related to their projects on mobile. |
Yes. Can view and manage project entries. |
| Photo Gallery / Library Access | No. Only admins can access the Photo sections. | No. Only admins can access the Photo sections. |
Assignment Eligibility |
No. Standard employees cannot be selected for new Project Manager assignments. This role only occurs if an existing Supervisor PM is demoted. |
Yes. Can be actively assigned and removed as a Project Manager by Admins. |
Project Management Page (Web) |
No. Loses access to the 'Manage projects' page and cannot assign self or others. |
Yes. Can access and view the 'Manage projects' page (scoped to own projects). |
Example:
Notes:
- Employees who are not assigned to the supervisor's crew are highlighted with an orange circle in the Employee List.
- Hours entered by another Supervisor or Project Manager are displayed in orange.
Timecard creation on Web
Roles: Supervisors | Interface: Web
A project manager can create a timecard for employees assigned to their project, either individually or in bulk.
- Go to Timesheets.
- Select the employees whose timesheets you want to create entries.
- Click Add time entry.
- Choose the date (dates)
- Choose the project and all desired data (Breaks, Special Conditions, Cost Codes, Costs & quantities)
- Click Report
Timecard Approval on Web
Roles: Supervisors | Interface: Web
A Project Manager (the supervisor responsible for a project) can approve timesheets for themselves, for employees and supervisors assigned to their project, either individually or in bulk.
To approve multiple timesheets at once:
- Go to Timesheets.
- Select the employees whose timesheets you want to approve, or use Select All to choose all employees.
- Click Approve.
Note: A bulk approval does not approve the entire daily timecard if it contains entries from multiple projects. Only the relevant project-related entries are approved.
To approve a Single Timecard
- Go to Timesheets.
- Open the required date.
- Click Approve.
Timecard creation on Mobile
Roles: Supervisors | Interface: Mobile
A project manager can create a timecard for employees assigned to their project, either individually or in bulk on Mobile.
To do it:
- Go to Add time tab.
- Select the employees whose timesheets you want to create entries.
- Click Add time red icon.
- Choose the project and all desired data (Breaks, Special Conditions, Cost Codes, Costs & quantities).
- Click Add time entry.
Timecard Approval on Mobile
Roles: Supervisors | Interface: Mobile
To Approve Timesheets
- Go to Timesheets.
- Select the desired Crew and Project.
- Select the employees whose time you want to approve.
- Tap the green Approve button.
Approval Status Indicators
- ✅ Green check mark: The employee belongs to your crew, and their timesheet has been approved.
- ⚪ Grey check mark: The employee is not part of your crew but has logged time on your project. Their day is only partially approved and may require approval from another supervisor.
Note: A Project Manager can approve only the time entries logged against projects they manage.
Time entered on other projects remains visible but cannot be approved by that Project Manager.
Crew and Timesheet Filtering on Mobile
To improve navigation, the Crew and Timesheet tabs now feature filter chips that separate different categories of workers. This prevents a single flat list and allows for more efficient workforce management.
My Crew filter: Displays all direct employees and those who have logged time for my project
Other workers filter: Displays employees not reporting to me
Search functionality: Automatically filters results within the context of the active chip (My Crew or Others).
Admin View: Administrators continue to see a single unified list without filter chips for global visibility: