Project Setup from Start to Finish

Overview

Roles: Admin, Supervisor | Interface: Web

Admins and Supervisors (if they are specifically assigned as the "Project Responsible" for that project) can manage their projects entirely within the CrewCenter app. From the moment a project starts, they can create it in the app, assign employees to it, automatically access data on their activity and working hours, as well as track additional costs. They can set project parameters, duration, and easily monitor progress on the Project Dashboard to see if the project is on schedule.

Project Setup

Roles: Admin | Interface: Web

To start working on a project, an administrator must first create it and provide the following information:

General information (name, number, cost center, project manager, status – active/inactive)
Assign employees to the project (all or selected)
Client and project location (client name, project location)
Planning (total planned hours, start date, end date)

For step-by-step instructions, go to: Create Projects

Real-Time Tracking

Roles: Admin | Interface: Web

Once the project is active, the focus shifts to capturing accurate field data. CrewCenter offers flexible tracking modes to suit different jobsite needs.

Live Tracking

Restrict employees to real-time clock-ins via the Mobile App to ensure data accuracy and prevent later edits or potential manipulation.

To enable Live tracking: Admin go to Settings -> Open the Time reporting tab -> Toggle Live tracking on

For more information go to: Live Tracking Only Setting

Geolocation Tracking

The administrator may decide whether to enable the geolocation feature for their employees. If so, they must access the settings and toggle on "Geolocation" in the General tab.

Additionally, each user must provide consent for tracking on their mobile device.

Capture location snapshots during clock-in and clock-out events to verify workforce presence on-site.

To learn more about Map and Geolocation please visit: Map and Geolocation in CrewCenter

Absence Reporting

The administrator can decide whether employees will be able to report absences within the application. To do so, they must navigate to Settings -> Absence Reporting and enable the "Absence Reporting" option.

Employees can report absences directly from the field using their mobile devices, and these are immediately synced for supervisor review in the Timesheet tab of the web application. If the user is offline, the data will be synchronized automatically once they are back online.

Admin see all updates about Work and Absence Time Tracking in the Real time in the Timesheet view.

To learn more go to: Timesheets on Web and How to manage absences in CrewCenter Web and Mobile

Daily Reporting and Visual Documentation

Roles: Admin, Supervisor, Employee | Interface: Web, Mobile

Daily Reports in CrewCenter provide a digital, standardized way to log and share daily activities on construction projects.

Photo Documentation

Workers and foremen can upload images directly from the jobsite using the Mobile App without clocking in.

Check more: Mobile App Time Tracking in LIVE Mode

Daily reports (Construction Diary)

All uploaded photos and time data automatically populate the Construction Diary on the Web, creating a searchable archive for stakeholders.

For more information please go: Construction Diary and Templates

Advanced Reporting and Dashboard Insights

Roles: Admin, Supervisor | Interface: Web

Administrators and Project Managers (the Supervisor assigned to the project) have an overview of the entire project progress in the Project Dashboard tab.

On the dashboard, they can see:

a list of employees assigned to the project, along with their consumed hours (for the selected time period),
planned duration and a visual comparison of total planned hours versus actual hours worked,
types of time,
costs and quantities,
photos assigned to the project by other employees.

For more please go to: Project Dashboard

Timesheet export