How to Work with Weekly Timesheets?

This article explains how employees, supervisors and administrators work with weekly timesheets in CrewCenter, from recording time to exporting finalized data for payroll.

 

As a CrewCenter user, you can record:

• Working hours
• Breaks
• Full-day absences
• Partial-day absences

Time entries can be created using either the Mobile App (all users) or the Web interface (Admin or Supervisor).

Adding time on Mobile:

How to Review Weekly Timesheets

Roles: Admin, Supervisor | Interface: Web

As a supervisor (or Admin) you can review employees' timesheets and verify that the recorded hours are correct.

CrewCenter highlights discrepancies such as:

• Less than expected hours
• More than expected hours

The system compares recorded hours against tolerances defined by the administrator.

 

How to Approve Weekly Timesheets

Roles: Admin, Supervisor | Interface: Web, Mobile

As a supervisor (or administrator), you can approve timesheet entries once they have been reviewed and verified.

Approval confirms that the recorded time and absences are correct and ready for payroll processing.

Approved entries can typically be unapproved if corrections are required before the final lock.

 

How to Lock Weekly Timesheets

Roles: Admin | Interface: Web 

 

As an administrator, you can lock approved timesheets to prevent further changes.

After a timesheet is locked:

• Time entries cannot be edited
• Time entries cannot be deleted
• New entries cannot be added

 

Locked entries are displayed as read-only in the Mobile App:

 

How to Understand Approval and Locking

Although approval and locking are usually performed one after another, they serve different purposes. 

Approval

Roles: Supervisor, Admin | Interface: Web, Mobile

As a supervisor or administrator, you approve timesheets to verify recorded time and absences before payroll processing. This step confirms all entries are reviewed and accepted. Approved timesheets can be unapproved if corrections are required before the final lock. Once a timesheet has been approved, employees can no longer add, edit, or delete entries unless the approval is removed.

Locking

Roles: Admin | Interface: Web

As an administrator, you can lock timesheets to finalize data for payroll and prevent further modifications.

Once locked, entries cannot be edited or deleted. On mobile, locked items are highlighted to indicate they are read-only.

How to Identify Partially Locked Timesheets

Roles: Supervisor, Admin | Interface:  Mobile

As a supervisor or administrator, you can use partial lock indicators to identify timesheets that are not yet fully finalized.

Employee-Level Indicator

Displayed when only some days within an employee's week are locked.

Day-Level Indicator

Displayed when not all employees' timesheets for a specific day are locked.

The grey tick indicator shows where reviews, approvals, or entries are still needed before final administrative locking. It is available on both Android and iOS to help users track missing approvals or entries.

How to Export Weekly Timesheets

Roles: Admin | Interface: Web 

 

As an administrator, you can export timesheet data to external ERP and payroll systems, such as Moser Software (MOS'aik). To create the custom report please contact support or SDM (Sales Development Manager).

Only finalized and locked data should be exported.